PROCUREMENT OFFICER AT JUMUIA HOSPITALS LTD

Company Details

Jumuia Hospitals Ltd. a chain of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya.

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Procurement Officer at Jumuia Hospitals Ltd

Jumuia Hospitals Ltd. a chain of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya.

Procurement Officer

Jumuia Hospitals ltd a subsidiary of the NCCK is seeking to recruit for the position of Procurement Officer for our kaimosi branch, vihiga county.

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Role Summary: Reporting to the Chief Finance Officer

The Procurement Officer is responsible for ensuring timely procurement of goods, services and works; assist in developing and implementing policies, and administrative systems in line with budgetary allocations in the Hospital for all functions.

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Responsibilities

  • Discover profitable suppliers and initiate business and organization partnerships.
  • Negotiate with external vendors to secure advantageous terms.
  • Approve the ordering of necessary goods and services.
  • Finalize purchase details of orders and deliveries.
  • Examine and test existing contracts.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Collaborate with key persons to ensure clarity of the specifications and expectations of the Institution.
  • Foresee alterations in the comparative negotiating ability of suppliers and clients.
  • Expect unfavorable events through analysis of data and prepare control strategies.
  • Perform risk management for supply contracts and agreements.
  • Control spend and build a culture of long-term saving on procurement costs.
  • Liaising with the stock management office to ensure that procurement of needed items is done and delivered in time.
  • Ensuring correct specifications from users, and proper requisition authorization
  • Receive requisitions for services needed by different units, sections, departments and the hospital in general, that are required for running it.
  • Ensure use of updated list of pre-qualified suppliers or contractors to supply and provide various services to the hospital.
  • Receive feedback from hospital services end users and respond accordingly in the hospital.
  • Prepare and respond to service lender concerns through phone, mail or other appropriate media.
  • Carry out market surveys and research to inform continuous improvement of services lent the hospital.
  • Manage data of all records of hospital services rendered including their costs, deliveries and inventories in the hospital.
  • Prepare all relevant documents and forward them to accounts to facilitate payments to service lent by renders for timely service delivery in the hospital.
  • Raise services receipt vouchers to support verification of invoice sent by service providers to ensure payments for only what has been provided to the hospital.
  • Monitor and ensure that services provided to the hospital by service lenders are sufficient and up to the required specifications and standards in the hospital
  • Any other duty given from time to time

Academic Qualifications:

Bachelor’s Degree in Procurement or Supply Chain Management from a recognized University;

Professional Qualifications:

  • Must be a member of a recognized professional procurement body (KISM)
  • Must be a licensed practitioner
  • Knowledge of e-procurement systems
  • Knowledge of Public Procurement and Disposal Act
  • At least three (3) years’ experience as a Procurement Officer in a reputable hospital.

How to apply

If you are interested in this opportunity, please send your application letter with a detailed CV stating your current position, remuneration level, daytime telephone contact number and the names, contact number and addresses of three professional referees to: recruitment@jumuiahospitals.org by 15th september, 2021. Only shortlisted applicants will be contacted.

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