Job Category: Operations, Procurement, Logistics
Requisition Number: OFFIC01713
Mombasa, KE-28, KEN
Travel Required: No
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills to be stronger and have a long-term impact.
Mercy Corps began working in Kenya in 2008 and has to date built a robust and diverse portfolio in working to enable Kenyans affected by poverty, resource scarcity and conflict – in particular youth, women, adolescents and marginalized communities – to be healthy, productive and to drive peace and development of their communities. To do this, we deliver integrated programming to strengthen resilience, market and governance systems, address the root causes of conflict, and equip vulnerable populations- in particular youth, women, adolescents and marginalized social groups- with the skills, opportunities and resources they need to be healthy, productive and to drive the development of their communities. Mercy Corps Kenya also collaborates with neighboring countries to implement a number of multi-country and cross-border programs.
The Program / Department
The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions. The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.
The Office Assistant will be responsible for office cleaning, preparing tea/coffee and general office assistance functions for the Mercy Corps Mombasa office.
Essential Job Responsibilities
Overall responsible for all general office assistance aspects of Mercy Corps’ office support functions in Mombasa in compliance with MC Administration and in-country policies.
- Clean dishes in the kitchen;
- Clean washrooms and kitchen daily;
- Empty garbage cans and dust bins daily;
- Clean and dust work stations in the office daily;
- Clean and neatly organize meeting room(s).
- Clean the refrigerator, microwave and other appliances in use in the office premises;
- Track the office cleaning supplies and replenish the same;
- Report items and assets in need of repair & maintenance.
- Prepare tea for the office staff;
- Prepare and serve refreshments for meetings;
- Maintain stock of kitchen items and consumables and replenish the same;
GENERAL OFFICE ASSISTANCE
- Perform receptionist duties when required;
- Deliver documents among departments on request;
- Make photocopies on request;
- Refill papers in printers and photocopiers;
- Attend to minor maintenance work;
- Issue and track office stationery.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
- Other duties as assigned from time to time.
Reports Directly To : Finance and Support Services Officer
Works Directly With: All team members at the field office
Accountability to Participants and Stakeholders
Mercy Corps team members, we are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in designing, monitoring, and evaluating our field projects.
Minimum Qualifications & Transferable Skills
- Certificate/diploma in business administration or related field
- A minimum of two years working experience in general office assistance;
- Basic computer skills are required;
- Strong organizational skills;
- Fluency in English and Swahili languages (both written and spoken).
Living Conditions / Environmental Conditions
The position is based in Mombasa, Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on short term assignments. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.
Mercy Corps does not charge any fees at any stage of the recruitment process.