Posting Title: SENIOR FINANCE AND BUDGET ASSISTANT, G7
Job Code Title: Senior Finance and Budget Assistant
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 28 April 2021 – 27 May 2021
Job Opening Number: 21-Finance-UNEP-151776-R-Nairobi (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This post is located in the Ecosystems Division, Programme of Work Finance Unit. Under the supervision of the Chief of Unit, the incumbent will perform the following functions:
Providing a full range of project financial management and implementation assistance at all phases of programme/project cycle by:
- Assisting Ecosystems Division, out-posted Administrative and Fund Management officers (AFMOs) in the preparation of new project documents, in revisions of projects and in the closure of projects.
- Assisting in the preparation of the UNEP Executive Director report to the Conference of Parties in revisions of projects and in the closure of projects.
- Providing support to the relevant out posted offices/ Regional Seas Commissions; assisting in securing approval from Corporate Service Division (CSD)/Finance.
- Reviewing and facilitating the issuance of sub-allotments, cash advances and payments.
- Carrying out analysis and evaluation of on-going and completed projects In consultation with the out posted AFMOs.
- Liaising with the contributions unit to monitor receipt of contributions for relevant projects.
- Assisting project managers in the elaboration of resource requirements for budget submissions.
- Ensuring that the Division is not accumulating a backlog of projects due for closure
Reviewing analyzing and assisting in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements by:
- Administering resources and monitoring budget implementation, recommending reallocation of funds. Reviewing, analyzing and processing expenditure reports from external partners.
- Facilitating recording of expenditure adjustments.
- Identifying and resolving problems as they arise by suggesting appropriate action and assisting out posted Fund Management Officers in the follow-up of transactions recorded by Accounts Section.
- Assisting the Head of the Fund Management Unit in the periodical assessment of the Division exposure to financial risk.
- Issuing obligation documents, following-up on the status of outstanding obligations through periodic review and prompting corresponding fund management sub-unit on issues related to their constituency.
- Initiating periodic review of long outstanding receivable documents and prompting corresponding fund management sub-unit on issues related to their constituency.
- Assisting in the preparation of budget performance submissions, analyzing variances between approved budgets and actual expenditures.
- Participating in the closing of year-end accounts.
- Attending to Corporate Auditing requests.
- Preparing financial statements for projects to donors when requested.
Drafting or preparing correspondence through:
- Maintaining records related to project management and budgetary matters.
- Identifying procedures and guidelines to improve the administrative flow.
- Providing guidance, training and daily supervision to other general service staff within the unit in their areas of responsibility.
- Keeping up-to-date on documents/reports/guidelines.
- Performing other related duties as required.
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge of, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required. Additional technical training in the field of accounting, finance and business administration is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum of ten (10) years of progressively responsible work experience in project fund management, budget and administrative work or related area is required.
Work experience interpreting and applying administrative and financial policies is desirable
Work experience with an Enterprise Resource Planning System (ERP) e.g. SAP is desirable.
Experience within the United Nations system or similar international organization is desirable.
Work experience in accounting and Financial Management is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of another UN official language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Appointment against this position is for an initial period of one year and may be subject to extension. Appointment against this position is for an initial period of one year and may be subject to extension. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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